Attendance Module

BMO HRM Suite - Employee Attendance Tracking System

Quick Start

Configure your attendance policies and work patterns
Set up clock-in methods for employees
Train employees on attendance procedures
Begin monitoring attendance reports

2. System Access

2.1 Web Portal Access

Navigate to your organization's BMO HRM login portal

Enter your username and password

From the dashboard, select: Menu > Employee > Attendance

2.2 Mobile App Access

Download the BizCloud Mobile App (available for iOS and Android)

Tap the Attendance section from the main menu

Note: Mobile app features may vary slightly from the web portal. Ensure you're using the latest version of the app.

3. Clock-In Methods

Supported Clock-In Methods

Web Portal

Username/password login via the web interface

RFID Card

Physical card tap at designated attendance devices

Fingerprint

Biometric verification at attendance terminals

Face Recognition

Facial biometric scanning at compatible devices

Mobile App (GPS/QR)

Location-based or QR code scanning via BizCloud App

Manual Entry

Administrator-only manual time entry

3.1 GPS Clock-In

Location must be enabled on the mobile device

Admin may set Geo-Fencing via Menu > Employee > Employee Type > Geo Fencing

Important: GPS accuracy depends on device capabilities and signal strength.

3.2 QR Code Clock-In

QR Code is scanned using the BizCloud App

Employees must be assigned login IDs via Employee > Employee List > Edit > System Account Tab

3.3 Verification and Security

Security Feature	Configuration Path
Photo Verification (per employee)	Edit Employee > System Account > Attn with Photo
Company-wide Photo Verification	Admin > Company Info > HRM Tab > Attendance with Photo = YES
Geo-Fencing	Menu > Employee > Employee Type > Geo Fencing

4. Attendance Management

4.1 Attendance List

Go to: Menu > Employee > Attendance > Attendance List

View date, time in/out, working hours, status (late, early, overtime)

4.2 AI Timesheet Matching

Go to: Menu > Employee > Attendance > AI Timesheet Adjust

AI analyzes multiple entries and picks best in/out match

Admin can manually override suggestions

4.3 Work Pattern Setup

Go to: Menu > HR > Work Pattern

Set schedules (e.g., 9-6, alternate Saturdays, night shift)

Apply to employee or department

Attendance Type Management

Common Attendance Types

Start Work
End Work
Lunch Start
Lunch End

Configuration

Define types via Menu > Employee > Attendance > Attendance Type

Set whether early/late marks apply

5. Attendance Reports

Available Reports

Summary Report

Menu > Employee > Attendance > Attendance Summary

View and export monthly summaries by employee

Map View

Attendance List includes GPS map links if location recorded

Leave Integration

Leave entries appear in attendance reports for cross-reference

6. Troubleshooting

Common Issues and Solutions

Issue	Solution
Cannot clock in	Check device ID, GPS permissions, or system account settings
Duplicate entries	Use AI Timesheet Adjust to merge or delete errors
Incorrect work time	Check assigned work pattern and attendance type

7. Best Practices

Configuration

Assign clear work patterns and attendance types
Regularly review and update policies
Document all policy exceptions

Security

Enforce photo and geo-verification to reduce fraud
Monitor AI reports regularly and correct anomalies
Review security settings periodically

User Adoption

Encourage use of the mobile app for real-time capture
Provide training for new employees
Create quick reference guides

Maintenance

Schedule periodic audits of attendance records
Review reports quarterly for policy compliance
Update system with new requirements as needed