Payroll Module

1. Introduction

The Payroll module in BMO HRM Suite is designed to automate salary computation and statutory deductions while integrating seamlessly with attendance, claims, and leave records. This guide covers setup, payroll generation, statutory compliance, payslip access, and reporting.

2. System Access

2.1 Web Portal

Login to the BMO HRM portal.
Navigate to Menu > Employee > Payroll to access payroll features.

3. Payroll Setup

3.1 Define Income Types

Go to Menu > HR > Payroll Setting > Income List.
Add new income categories (e.g., Basic Salary, Allowance, Bonus).
Mark deductible options: EPF, SOCSO, EIS, HRDF, PCB.

3.2 Define Deduction Types

Navigate to Menu > HR > Payroll Setting > Tax/Deduction List.
Add deduction categories (e.g., Loan Repayment, Late Penalty).

3.3 Set EPF/SOCSO/EIS/PCB Tables

Navigate to Menu > HR > Company Setting > Gov. Legislation.
View or update contribution rates.

3.4 Assign Employee Income/Deductions

Go to Menu > Employee > Employee Payroll.
Select employee > Assign income & deductions.
Set rate, quantity, and validity dates.

4. Payroll Processing

4.1 Generate Payroll

Go to Menu > Employee > Employee Payroll.
Click New Payroll.
Select: Date Range, Pay Period Name, Employees to include
Choose: New/Append or Edit/Overwrite
Click Create Payroll.

4.2 Upload Payroll via CSV

Use the provided template to upload: Employee income and Deductions.
Upload via Step 3: Import Income or Import Deduction on payroll page.

5. Payslip Management

5.1 View & Print Payslips (Admin)

Go to Menu > Payroll > Payroll List.
Select employee > Click Print Pay Slip.

5.2 Employee Access to Payslip

Employees go to Menu > Payroll > Personal Payroll.
View/download their monthly payslips.

5.3 Customize Payslip Layout

Go to Menu > HR > Payroll Setting > Payroll Setting.
Modify logo, headers, and layout.

6. Statutory Compliance

6.1 EA Form Generation

Navigate to Menu > Employee > Payroll > Pay Period List.
Generate EA Form for income tax reporting.

6.2 CP8D Submission

Generate employer tax declaration via Menu > Employee > Payroll > Pay Period List > CP8D.

6.3 TP1 & TP3 Forms

TP1: Monthly PCB record
TP3: Adjustment form for bonuses or back pay

6.4 Monthly PCB Submission

Submit deductions via CP39 to LHDN
Ensure payment by 15th of following month

7. Payroll Reports

7.1 Pay Period List

Navigate to Menu > Payroll > Pay Period List.
View payrolls by month or period.

7.2 Payroll Summary

Go to Menu > Payroll > Payroll List.
Filter and export payroll records.

7.3 Employee Salary History

View by individual via Employee > Employee Payroll.

8. Integration & Automation

8.1 Leave/Claim/Attendance Sync

Payroll integrates with approved leave, claims, and attendance for auto-calculation.

8.2 Auto Rounding & Calendar Days

Set at Admin > Company Info > HRM Tab:
Enable EA rounding
Define payroll days: calendar or 26-day basis

9. Best Practices

Set income and deductions before starting payroll generation.
Use monthly audit checks to ensure accuracy.
Always export payroll data for backup before changes.
Train employees to access their own payslips.